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Room data sheets are systematic overviews of the needs for every space within a construction project. They play a crucial role in the planning, communication, design verification, and change management.

Usually, they are drafted during the briefing phase (architectural programming in the US) of the project. The main audience is the design team, which includes architects Interior designers, architects and different kinds of engineers – who translate the RDSs into spatial solutions for each of the building’s space kinds.

In addition to a listing of all the requirements for each type of room generally, they include general requirements and notes. Ideally, the occupants of the future should be involved in the process through interviews and workshops. This will provide the design team with a practical understanding of what they want from their spaces, including slip resistance for shoes, the ease of cleaning and recyclability.

The RDSs can also contain information about systems and elements such as flooring that has specific requirements regarding its durability and environmental conditions, as well as a warranty. In these instances, the datasheet would list all of the requirements that must be met for this system/element.

A flexible database tool such as BriefBuilder can be used to create room data sheets quickly and easily, enabling users to personalize them to their workflows. The tool tags each piece of data with the same parameters which are connected to similar types of rooms which makes it simple to navigate and search for essential requirements. It is a tool that can be utilized by project stakeholders who do not have access to Revit. This is a way to bridge the gap for all participants in a group.

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