Embracing the concept of Meeting Room Management is a great method to increase the efficiency of your workplace. Meetings can start and end on time if they streamline the booking process, keep spaces clean and stocked with items, encourage best practices, and then make adjustments according to patterns of booking. Think about using software that can assist you in creating a simple-to-use experience.
Meeting Room Management software allows employees to book a room and manage bookings from any device. Ideally, it should support real-time updates to stop double bookings, and provide key integrations with tools that are already in use, such as calendar applications or workplace collaboration platforms. Compatible with digital signage applications that allow everyone access to the relevant information regardless of where they are.
Having a room booking policy in place is an effective way to reduce the number of meetings that are not attended to and no-shows which cost time, money and resources. A simple policy that enables employees to use smaller huddle rooms that can accommodate two people and larger conference rooms for groups of five or more people will help to save space and allow employees to maximize the utilization of your meeting rooms.
Implementing an advanced booking system can also help in maximizing the efficiency of meeting rooms. The system will automatically cancel a booking when no one shows up during the scheduled time. This usually happens by sending an automated reminder to both the organizer and the attendees. The meeting organizer will then be able reschedule the meeting for a later time and the room will be immediately accessible to other employees.