The online board portal could be a powerful tool for improving governance and efficiency. Selecting the right solution could be a daunting task as every company has different needs and budget constraints. If you are thinking about purchasing an online board portal the main two areas to concentrate on are security and efficiency. When you meet with potential vendors, ask the following questions to determine if they will meet your requirements.
Security
A portal’s primary goal is to secure sensitive data and prevent unauthorized entry. It’s crucial that the portal be constructed on solid foundations that support high level security features such as customizable permission settings for end users, unique encryption keys per customer, two-factor authentication, third party penetration testing, certified and managed data centers, as well as security audits such as SOC2.
Efficiency
The purpose of any system for managing boards is to simplify three main phases of a meeting – the pre-meeting, the meeting, as well as after. The best board management solutions facilitate efficiency by allowing easy communication with directors who contribute a lot as well as dynamically updating material prior to meetings, and cut down on the time off the process of assembling documents.
During your demonstrations, pay close attention to how the software is user-friendly. Your team should be able to use the portal easily and therefore, choose a program that is user-friendly and easy to navigate, as well as document uploads and search. You can also test the service of the vendor’s customer support by calling their helpline to see how responsive they are.
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