Agendas are crucial to productive discussion and decision-making, no matter if your board meetings are held in person or online. Agendas for meetings of the board should be distributed in advance together with any supporting documents that allow ample preparation and discussion prior the meeting. This will increase the productivity of meetings and ensures that meetings are efficient and effective.
The first item on the agenda of a board’s meeting should be an order. This could include welcoming remarks from the chairperson and introductions or reading of the company’s vision and mission statements. It is also a good opportunity to go over the meeting rules and procedures.
The next step is to approve the approval of the previous minutes following the discussion and review of the committee’s current reports (e.g. governance financials, governance). This section should also contain the CEO’s update on the progress of the organization and an examination of the financial state.
Dedicated time should be reserved for discussions on strategic planning and click for info an open meeting (if necessary) to discuss sensitive or confidential issues, as allowed by the organization’s bylaws as well as applicable laws. There should also be time for open forums and guest presentations on the most important agenda items.
Make sure you allow board members to express any questions or concerns throughout the discussions. If a particular topic is taking up too much of your time, you can either move it to the following board meeting or put it on hold to consider it in the future. When you have finished the meeting, it’s best to have an open forum or discussion of new business topics that the board would like to address moving forward. This is also a great occasion to announce announcements or congratulate the board or celebrate the achievements of the company.